Email is critical to your small to medium sized business’ communication, but it brings with it a host of new problems; dealing with storage limits, periodic backups, problematic PST files, access to old emails and regulatory compliance or eDiscovery requests just to name a few. Failure to address these problems effectively can bring serious repercussion.

GFI MailArchiver is the single solution source for your email archiving, email management problems on Exchange Server. With over 10,000 customers, we are the #1 email archiving software for small to medium sized businesses. GFI MailArchiver is used by administrators all over the world, to maintain an archive of all corporate email correspondence, significantly reduce the demands on the Exchange server, manage and reduce the company’s dependency on PST files and also meet a growing number of regulations on compliance, eDiscovery and other legislation. Our product is easy to install, requires very little administrative effort, and ships at the lowest price on the market!

Archiving

Archiving is the act of collecting and storing data for future use. Archiving allows companies to retain as much data as they need by capturing and offloading data from email and file servers to a storage device. Archiving data off the email and file servers removes a large workload from the servers, allowing them to function more efficiently and use less energy to perform tasks. Archiving tends to place a very low burden on CPU resources.

Additionally, archiving centrally organizes data, which improves the efficiency of backup processes, as well as disaster recovery and e-discovery efforts. Locating and restoring data from an archive database is much faster than ad hoc efforts to locate data on multiple storage devices and even individual employees’ computers. Archiving saves power usage and IT energy. Another great way to utilize storage resources more efficiently is by compressing data.

Data Compression

According to GreenDataStorage.com, data compression’s ultimate goal is “to reduce the size of data to create a corresponding reduction in network bandwidth or storage capacity.” Fortunately, many archiving products include compression as one of their storage reduction features, reducing data by anywhere from 50% to 80%. Data compression can be used for all tiers of storage. When combined with deduplication technology, the data storage sizes can be reduced to a quarter of their original size.

If you’re happy with your organization’s current electronic data management policy that involves storing terabytes or petabytes of data, causing your servers to perform at impressive snail-like speeds and waste time and power, more power to you-literally. For everyone else, consider how archiving your electronic data helps not only your company, but the whole world, by reducing your company’s data footprints.

Like many green technologies, archiving is an eco-friendly technology that also saves plenty of the other kind of green. The goal of storage management archiving software is more efficient use of existing corporate resources, which leads to a reduction in a company’s data footprints. The effects of reducing your data footprints include increasing productivity, lowering power usage and cooling requirements, and utilizing fewer resources, both human and financial.

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